STEP 3-1-6. Information to prepare for your visit to the municipal office

At the municipal office, you will likely need to fill out various forms by hand.

(Unfortunately, Japanese government offices are not very computerized!)

Therefore, it is a good idea to prepare the list of information that you will be required.

For example, you should note the following information:

  • Your name (in your native language)
  • Your full name (in Katakana)
  • Name of the head of the household (in native language and Japanese)
    • A group of people living in the same residence is called a “household,” and the person who is the main earner in the household is the “head of the household.”
  • Residential address (in Japanese)
  • Date of entry into Japan
  • Personal information on the Resident Card
    • Residence card number
    • Date of birth
    • Nationality (in Japanese)
    • Status of residence
    • Period of stay
    • Date of expiration of period of stay
  • Phone number in Japan
  • E-mail address
  • Type of medical insurance
  • Type of pension plan

Please note that the information required may vary.

If you moved to Japan with your family, you will need to fill out information for all of them.

It may be advisable to make a note of the information using a memo app on your smartphone.

You may take the hard copy of the list with you, but please be careful not to lose it, as it contains your personal information.

At the municipal office, you may need to write some of the information in Japanese. If you plan to go through the procedures on your own, you may want to practice writing your name and address in Japanese.

You are now ready to go to the municipal office!

It would be ideal if you can get someone to accompany you to the municipal office.

Get someone to accompany you to the municipal office

The information contained in this article is based on the information available as of August 31, 2023.